Choosing Document Distribution Software

Avatar for wadminwby wadminw
September 28, 2023

Document distribution software provides companies with a range of tools to aid team members to request, gather information, manage, and share files securely regardless of whether they are in electronic or paper forms. It also automates numerous tasks and cuts down on time spent sending or re-sending documents which can save valuable business time.

Before you decide on a document-management solution, it’s crucial to be aware of your requirements. Some of the most favored features include:

Streamline digitization projects using scans of images and OCR capabilities that read text and convert it into searchable metadata. You can then easily search for and locate documents.

A simple interface lets users to manage and locate documents. It also includes the ability to tag and track files as well as a customizable dashboard which displays important metrics like document counts and workflow statuses. It has powerful integrations that include application programming information, or APIs, and point-and-click integrations with more than 500 applications.

Version control and backups of documents ensure that the team members always have the most current versions of documents. This feature helps protect important documents against accidental deletion or overwritten. It also allows users to go back to edits made in the past.

Help customers to access and review documents using a secure client portal. It’s faster and more efficient to send documents as email attachments. Some document management software solutions offer features for clients such as eSignatures and workflow integrations that increase collaboration between your company and clients.

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