Tips for Conducting Board Meetings

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October 23, 2023
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At board meetings, top leaders gather to discuss and debate the strategic issues that face their organizations. These discussions have a direct effect on the direction of the organization including investor confidence and public opinion. This is why it’s crucial for board directors to maximize the efficiency and effectiveness of their meetings. This article offers suggestions on how to conduct board meetings in a manner that encourages productive and engaging discussions.

Begin by welcoming board members and introducing them to one another, especially when the participants are new to the group. This will help establish an environment that is collaborative that encourages participation and help establish good boardroom etiquette.

The meeting should begin and end in a timely manner, as it shows respect for the other directors and prevents tardiness. This is especially important when meeting virtually, where managing time can be challenging.

Don’t waste time on mundane or routine tasks like committee reports and voting. Instead, limit these activities to 25 percent of the meeting and make the most of time to discuss strategy and other important topics.

Communicate clearly how decisions will made during the meeting (consensus voting or another method). This will ensure that all board members know the process of decision-making and are able to take part in meaningful discussions.

Get feedback from your board members on their satisfaction with the way you conduct board meetings. This can be done through informal discussions or by handing out surveys and polling tools. For instance, you can inquire about whether the board’s meeting structure and content allow for robust discussion, or ask them to evaluate the various qualities of a meeting on a numbered scale.

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