How to Use Remote Board Meeting Technology to Expand Your Board Membership

Avatar for wadminwby wadminw
October 26, 2023

A remote board meeting presents a unique set of problems. It also offers flexibility and an opportunity to increase the size of your board. The key to successful remote meetings is having a technology that allows your board members to communicate clearly and effectively. Before the meeting starts ensure that all participants are familiar with their devices, microphones, and cameras. This will cut down on the amount of time that is lost to technical problems and ensure that your board members remain fully engaged in the discussion.

Encourage your board members to add notes, updates and actions items to the shared agenda in advance of the meeting. Utilize a scheduling software, like SavvyCal to find the best time for everyone. The result is shorter meetings that are more focused and are typically less stressful.

The ability to see one another during virtual meetings builds stronger bonds and improves collaboration. Video footage during meetings can also help you recognize non-verbal signals coming from your board. For example, a smile can convey enthusiasm and excitement, whereas eye rolls or a frown can signal disagreement, boredom, impatience, or concern. It can also be helpful to play a brief introduction video before each remote meeting to set the tone and remind participants what is expected of them during the call. The idea of asking for feedback at the end of each call can also help boost engagement and let board members know their opinions are important.

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